2019 MN FIELD TRIP & ACTIVITY EXPO

EXHIBITOR INFORMATION

The Annual Planning Event Loved By Educators, Group Leaders & Event Planners
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2019 Theme: GET ENGAGED IN LIFE!

WHEN: Tuesday, August 13, 2019
WHERE: MINNESOTA LANDSCAPE ARBORETUM in the Snyder & Oswald Buildings
TIME: 9am – 3pm
REGISTRATION: First come, first served. See details below.

• If you have already read this entire page and want to register, click HERE.
Note:
We will send all exhibitors a final email with important exhibiting details about a week prior to the EXPO.

• We will begin publishing the 2019 Exhibitor List soon.
Your name, information and drawing giveaway will be published on this list after you register…  attendees will refer to this list before (and after) this year’s EXPO…

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THE EXPO RULE: 1 = Many

In 2019 (our 9th EXPO), expect hundreds of serious decision-makers from 5 unique group markets to attend.
Each planner represents dozens, 100s or even 1,000’s of students, group members, retirees, or company employees.
In 2018, 650 educators, planners & buyers attended, representing 500,000+ group members looking for onsite education performers & entertainers to field trips, events & travel destinations.

1. SCHOOLS & EDUCATION (includes public, private & charter school staff & admin; and homeschool co-ops)
2. YOUTH RECREATION (includes park & rec, community ed, scouts, churches and youth organizations)
3. ACTIVE BOOMERS (from active adult organizations, retirement groups to senior clubs)
4. GROUP TRAVEL (from tour operators and group leaders to travel clubs)
5. EVENT PLANNING (includes event planners in corporate, govmt, education & non-profit areas)
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Are you ready to register to exhibit?

EXHIBITOR PRICING:
Library Partners get an exhibit space (6′ table/2 chairs) at no charge.
– Non-Partners: 6′ Table & 2 chairs – $395

After June 15, add $50 to the price of each exhibit space.

• Custom Upgrades and Sponsorships are available (determined per exhibitor):
– Location
– Unique Promotion in emails, USPS mailings, and in the EXPO Program
 – Signage

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 2018 EXHIBIT DETAILS
* ENTER & REGISTER AT THE MAIN ENTRANCE OF THE SNYDER BUILDING – 6AM – 8AM.
EXHIBIT SPACE
 – each exhibitor gets a table and chair (see pricing above). No pipe and drape.
* TABLE COVERING – Bring a tablecloth for your table. We will have a few extra tablecloths (navy blue or orange) if you forget yours.
*  ELECTRICITY – A limited number of exhibit spaces will have access to “low-draw” electricity at no extra charge (indicated on the maps in yellow). Bring an extension cord (min 15′) and a power strip. You may or may not have to use them. Also only GAFFER TAPE can be used – not duct tape – to secure extension cords. No tape on walls.
* EXHIBITOR PRIZE DRAWINGS – Offer one or more valuable drawings, i.e.,  free or discounted field trips, assemblies or classes. Collect contact information at your table and then contact the winner(s) after the EXPO. This has proven VERY successful in establishing relationships and growing business.
* EXHIBITOR LOGO BAGS – Proven useful. Teachers like literature.
* EXHIBITS WITH ANIMALS – Please clean up your area after the EXPO.
* LUNCHES & SNACKS – Food services will be available at the ARBORETUM Restaurant during the EXPO (9-3)
* WIFI – Use the Arboretum’s WiFi, or your phone’s hotspot.
* PARKING – Free and convenient adjacent to the Snyder & Oswald buildings. 

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EXPO SCHEDULE

• EXHIBIT SET UP TIME                   
Tuesday, August 13
6 am – 8:15 am

• EXHIBITOR MEETING (prior to the start of the Expo)
8:15 am in the Arboretum Restaurant

• EXHIBIT HOURS
Tuesday, August 13
9am – 3pm

MORNING WORKSHOP
10:30 am  – Speaker: TBD

• AFTERNOON WORKSHOP
1:00 pm – Speaker: TBD

• EXHIBIT TAKE DOWN
Tuesday, August 13
3pm – 4pm

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Are you ready to register to exhibit?

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For questions regarding exhibiting, please contact:

Mark Peterson at 612-518-8353 or mark@mnfieldtriplibrary.org
Doug Lyon at 312-771-5355 or doug@letsdomn.org

Thank you! We’re going to have another great EXPO!

Kids on amusement park ride
Puppets on a Slide
Kids on rock climbing wall
2016 Expo Photos
Senior Making Art
Riverboat on the Mississippi