DO YOU WANT TO GROW YOUR NEXT SUMMER’S BUSINESS?

Then join us on Tuesday, January 7, 2020.

Meet summer activity decision-makers IN-PERSON! They’ll be looking for you!


On Tuesday, January 7, 2020… We invite you to join us as an exhibitor at the annual SUMMER RESOURCE FAIR

If you offer summer field trips & tours for youth or adults… or perform for Park & Recs, Community Eds, summer afterschool & SACC programs, and camps… or offer fundraising programs…this trade show is for you.

Last year more than 225+ planners from school districts and Park & Recs (and more) came looking options and ideas from about 100 exhibitors!

This January 7 these activity planners (and we’re expecting more this year!) will be coming back to the 2020 SRF to plan for more than 4,000 field trips, events and group “gigs” for their schools, churches, scouts and youth/adult groups, and you can meet them in person! It will be our 4th SRF trade show!

This year expect to see more fundraising buyers attending at the SRF! We’ll be inviting more fundraising program decision-makers and planners!

And we’re back in the Base Camp Activities Building! Though we’re not in the Executive Center this year, Northern Star staff will be offering tours of their new facility during the 2020 SRF.

          

Planners will come from 10am – 3pm… even during their lunch hour… and you can expect an enjoyable time as you talk with planners about what they need, and how you can help them! 

Who: YOU and PLANNERS talk – in person!
Where: 
Base Camp Activity Building
When: Tuesday, January 7, 2020
Exhibit Time: 10am – 3pm
Free Parking – Scroll down for map
Free Refreshments
 – Coffee, Tea & Hot Chocolate • 8am – 2pm

This event is produced to bring providers and entertainers – like you – together with:
– Park & Recreation Staff
– Community Education Directors & Staff & Afterschool/School Age Care Activity Staff
– Educators – Planners of School Spring Field Trips
– Homeschool Co-op Groups
– Youth Organizations (scouts, YMCA, YWCA, 4-H, Boys & Girls Clubs, etc)
– Scout Leaders (boy & girl)
– Church Groups (all ages), and many more!
– Leisure Group Travel Planners for all types and ages of groups
– Senior Programs & Senior Centers Directors & Staff
– Active Adult & Senior Organizations (SMERF, retired, fraternal, social groups,travel, etc)

We work hard to bring the planners to the Summer Resource Fair… to meet YOU!
– We use our MN Field Trip Library marketing tools (email Alerts, website, Guides, conferences) to promote this event.
– We use school, association, media & business communications (press releases & ads)
– Finally, we use direct mail to invite the attendees who mean the most to you.

Click HERE to see photos from the 2019 Summer Resource Fair!

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EXHIBIT PACKAGE & PRICING

– REGISTRATION DEADLINE: Friday, December 13, 2019

• EXHIBIT PACKAGE
– One 6′ table and 2 chairs
– Limited electricity – no charge – as available
– Confidential Attendee List (Last year this list consisted of about 150 planners who attended.)

• PRICING:
IF YOU ARE A FULL PARTNER:
No charge for 2018 Partners in the MN Field Trip & Activity Library, (though you still must register).
IF YOU ARE NOT A PARTNER:
$395 for providers who are not Partners in the MN Field Trip Library

After Friday, November 29, the price increases to $450.

SAVE when you BUNDLE an SRF Exhibit Space with an Ad in next year’s GUIDE, or with an Exhibit Space at the 2020 EXPO! – CLICK HERE!

     

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EXHIBITOR INSTUCTIONS

• LOADING & UNLOADING
– Bring your materials in or out through the main entrance of the Base Camp Activities Building.
*  ELECTRICITY is included at no extra charge as available. If you need electricity, bring a 50-foot extension cord and a power strip. Also bring GAFFER TAPE, (not duct tape) to secure power cords that may have to cross walkways. You may or may not need to use your extension cord or power strip.
* EXHIBITS WITH ANIMALS – Your exhibit space location will take into consideration your animal and others in the exhibit area. Please leave your exhibit space clean. 
* TABLE COVERING – Bring a tablecloth for your exhibit space table. There is no pipe and drape. We will bring a extra tablecloths (navy blue) if you forget yours.
* NAME TAGS – Please bring your own.
* FOOD – Snack & beverage vending machines available. You may bring your own food or drink.
* FREE COFFEE & HOT CHOCOLATE – for exhibitors and attendees from 8am – 2pm.
* WIFI – Included at no extra charge. Get WiFi code at the entry sign-in table.
* EXHIBITOR PRIZE DRAWINGS – We recommend that exhibitors hold drawings. Examples include field trips or an assembly for a school, class, or youth group. Collect contact information at your table and then do the drawing and contact the winner(s) after the EXPO. 
* EXHIBITOR BAGS – Bring if you have them.
* EXHIBITOR PARKING is in the Fort Snelling lot (300 spaces) about 3 blocks from Base Camp. After unloading, please park in the the Fort Snelling lot. It’s a short walk, or take the shuttle. Save the closer parking for the attendees.
* SHUTTLE SERVICE – Free shuttle service will begin at 9am between Base Camp and the Fort Snelling parking lot until 4pm.
TEAR DOWN & CLEAN UP at the end of the event.

• SCHEDULE – Tuesday, January 7, 2020

6:30a-9a • Exhibit Setup
9:15am • Exhibitor Meeting (15 min)
9a-4p • Shuttle Service to Fort Snelling Exhibitor Parking Lot
10a-3p • Exhibits Open
3p • End of 2020 Summer Resource Fair – Exhibit breakdown & clean-up until 4pm

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LOCATION: Base Camp Activity Building (by Fort Snelling near the MSP airport) • Operated by Northern Star Council BSA. 

We’re glad you’re joining us and as always, we know that the 2020 SRF will be a great event!